Author Archives: swambold

Gonna Happen

The Northeast Document Conservation Center (NEDCC) advises libraries that disasters WILL happen.  View the NEDCC free, two-hour webinar, “A Matter of When, Not If:  Preventing and Preparing for Disasters,” presented by Donia Conn in March 2012 at the NEDCC website:  www.nedcc.org

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Thank you, Jane Hedberg of Harvard University Library, for publishing this information in C&RL News (July/August 2012).

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Bug out!

Free pdf:  Pests by David Pinniger and published by the Preservation Advisory Centre of the British Library:  http://www.bl.uk/blpac/pdf/pests.pdf

Let this free 18-page booklet help you manage pests in your paper-based collections

Thank you, Jane Hedberg of Harvard University Library for this information, found in C&RL News (July/August 2012).

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Welcomes

Stay Well-Preserved welcomes the posts of others!!!  Comments are welcome!!!  Likes are appreciated!!!  Special welcomes to members of the TS-SIS Preservation Committee who post.  Lauren Seney has been working overtime on Preservation questions and answers.  Pat Turpening has just signed on as an author.  Maxine Wright has been a super public relations person for the Preservation cause.  Shout out if I have left you out.  Post, post, post…

Keep coming, folks!  Let’s build a community here!

 

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Test Your Environment

The Data Logger, preservation Environment Monitor, PEM2, IPI is highly accurate and works with the eClimateNotebook website.  Here is the description sheet:  Data Logger, preservation Environment Monitor, PEM2, IPI

The Environmental Monitoring Guide provides a comparison chart of instruments to help decide which one would be most useful:  http://www.gaylord.com/ad_block/HumidityTempMonitoring.pdf

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Getting Practical and Basic About Preservation

This resource is more about repairs than classic preservation, but it is very good.  Thanks go to Gaylord for permission to share the link.  I hope viewers enjoy this as much as I have.

Book Repair Webinar

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Thank you, Lauren Seney

This excellent table was discovered when the Technical Services Special Interest Section (TS SIS) Preservation Committee searched for popular preservation questions.  Lauren Seney, incoming Chair of the TS-SIS Preservation Committee and a Librarian at the William and Mary Law Library, compiled the questions to be posted on yet another blog and to be shared with attendees at the Annual Meeting of the American Association of Law Libraries in Boston this July 2012.  The suggestions in this table are practical, sensible, and elegant.  When followed, they will prolong the life of documents.

At-A-Glance Guide to Document Handling and Holdings Maintenance

AT-A-GLANCE GUIDE
Do Use Do Not Use
A pencil Any writing implement except a pencil when working around records. An accidental movement can create a permanent mark on a record
An alkaline (buffered) paper flag to leave notes or hold your place, such as Permalife Self-stick notes, or notes on colored or acidic paper (such as from a legal other standard note pad). The self-stick notes can be difficult to remove after time has passed, or if they are exposed to water. Colored or acidic paper can cause staining and may bleed if exposed to water.
A polyester sleeve to hold pieces of a document together Any pressure-sensitive tape. NO adhesive tape is “archival”.
Clean, dry hands Any substance on your hands such as lotion or “Tacky Finger”. Your hands should also be clean and free from any substance that could stain or damage records or their containers, such as ink, toner, food residues or tobacco.
Clean dry hands Saliva to wet your finger before turning a page. Food residues and enzymes in saliva can damage paper and inks.
Clean dry hands Rubber finger guards. These reduce your sense of touch, and can cause inadvertent tearing of fragile papers.
A clean, soft, dusting brush. This gently removes surface dust and grime. Any eraser or powdered cleaning product such as Opaline to clean records. These products are impossible to remove completely and leave damaging chemical residues in the paper. It is also easy to abrade the paper and ink surface using these products.
White twill tape to secure damaged volumes. If you are tying rolled records, first use a piece of 10 point card or polyester around the roll before tying, so the tape doesn’t distort the document. Rubber bands or red cloth tape. Rubber bands degrade, sticking to paper, causing it to degrade, and staining it. The red color can rub off the red cloth twill tape, or bleed if exposed to water, causing permanent staining.
Use buffered storage materials that meet NARA preservation requirements. All folders should be low-lignin, as should boxes housing photographs. Acidic folders, spacer boards, interleaving, boxes or other storage containers. These materials contribute to the degradation of records.
Clean, sturdy housings Physically damaged or weakened boxes that do not provide adequate protection to the records.
Housings that are large enough to allow you to safely place, house, and remove the records. Boxes or map case drawers that are too small for the records. Records can be creased, crumpled, and even badly torn from being placed in, and removed from, housings that are too small. It is better to store very large drawings rolled than to try and make them fit where they don’t.
Print boxes or other flat boxes with one side that drops, for safe placement and removal of oversized records. Print boxes or other flat boxes with 4 rigid sides. This requires you to flex or otherwise distort the records to place and remove them from the box.
Spacers to hold records in partially filled boxes upright. This keeps records from drifting down and developing distortions. Records without adequate support can also catch on each other and be torn as you try to remove them from the box. Overfill drawers or boxes. Records can be creased, crumpled and torn from the process of forcing them into overstuffed boxes, and trying to remove them from the same.
Cleaning solutions which have been approved by the Preservation Research and Testing Lab at NARA. Please contact R&T before selecting cleaning materials for your facility. Aerosols, ammonia or bleach-containing cleaning solutions. These chemicals can cause damage to sensitive records, particularly to photographic processes.
Stainless steel paper clips and staples. Always apply new fasteners over an alkaline (buffered) paper strip, such as Permalife, to protect the records. This also identifies the fastener as new and approved for use. ACCO fasteners are also acceptable. Standard paper clips, staples, or any other office or commercial quality fastener (with the exception of ACCO fasteners, which are acceptable to use).
Brushes, cloth diapers, plain paper products Commercial dusting cloths. These may be impregnated with chemicals which can damage records.
Black Pigma Pens manufactured by Sakura or NARA’s in-house blue stamp ink formulation for Declassification Markings. These inks have been tested and are appropriate for use where authorized Sharpie Pens for Declassification markings. The ink in these pens can sink through multiple sheets of paper.

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Cool Preservation News

  • Go to the App store if you have an iPhone, iPod, or iPad.  If you search for “ERS:  Emergency Response and Salvage,” you ought to be able to get Heritage Preservation’s Emergency Response and Salvage Wheel free app.  It requires iOS 5.1 or later.
  • “Preservation Status of e-Resources:  A Potential Crisis in Electronic Journal Preservation,” lecture by Oya Rieger of Cornell University and Robert Wolven of Columbia University:  video is free on YouTube at http://youtu.be/sjAaSRJILd0 and on Vimeo at http://vimeo.com/35776220

 

Information found in C&RL News, Preservation News column by Jane Hedberg (June 2012)

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