The Fourth Annual Preservation Week is quickly approaching: it’s April 21-27, 2013! For some ideas about what you can do, check out the LIPA blog about “New tools to help libraries celebrate Preservation Week 2013.”
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Preservation grants are available from many sources and in wide ranging amounts. Here are some useful resources for identifying relevant grants:
- This publication from the Library of Congress identifies grants from $5,000 and up: http://www.loc.gov/preservation/about/foundtn-grants.html
- NEH Preservation Assistance Grants for Smaller Institutions funds up to $6,000 (for applications submitted in 2012): http://www.neh.gov/files/grants/pres-assist-grants-may-1-2012.pdf
- IMLS available grants: http://www.imls.gov/applicants/name.aspx
Environmental factors, including temperature, humidity, and lighting (both artificial and natural) need to be kept in check when planning an exhibit to ensure the items being displayed are not damaged. General information on exhibits can be located under the “Display” heading of the Library of Congress’ Protecting Your Family Treasures Everyday. Additionally, the Library of Congress offers a Guide to Preservation Matting and Framing. Two resources for more detailed information are the ANSI/NISO Z39.79-2001 standard Environmental Conditions for Exhibiting Library and Archival Materials and Protecting Paper and Book Collections During Exhibition from the Northeast Document Conservation Center (NEDCC).
Further information about the Library of Congress’ exhibit policies and practices can be found in “Displays: The Role of Preservation in Exhibitions at the Library of Congress ” (pp. 73-96 of the IFLA 2006 international symposium proceedings, The 3-D’s of Preservation: Disaster, Displays, Digitization).
Plastic containers are an acceptable solution if you can guarantee that the book(s) and storage environment are (and will remain) dry. Be aware that if this cannot be guaranteed mold growth is a serious concern because plastic containers restrict air circulation.
Your choice of plastic is also important; be sure to use containers made of plastics that are not going to harm your materials. These include polyethylene (PE), Polypropylene (PP), Polystyrene (PS), or Polyester (Polyethylene terephthalate) (PET). The American Chemistry Council maintains a Plastic Packaging Resins chart that notes plastic type by the recycling code stamped on many plastic materials. PVC (#3) and Other (#7) should be avoided for collection storage.
The environmental conditions of the storage area are just as important as the container for the item. Avoid storing books in unstable environments such as attics and basements. The ideal storage environment, be it a storage facility or your workplace/home, is a climate controlled with a relative humidity of 50% or lower and a temperature of about 68 degrees.
Additionally, take a look at the Protecting Your Family Treasures Everyday mentioned above.
Archival Materials for all types of items:
- Several organizations maintain up-to-date lists and databases of conservation suppliers and service suppliers:
Locating a Conservator in your area:
- A free referral service is maintained by the American Institute for Conservation. You may select the type of conservation service you need, identify your geographical area, and receive a list of local conservators.
- For further information, see the publication Choosing and Working with a Conservator from the Northeast Document Conservation Center (NEDCC).
Locating an Appraiser in your area:
- You can find a professional appraiser through the Antiquarian Booksellers’ Association of America. Their website features a Collector’s Corner, advanced book searching capabilities, and a membership directory of appraisers indexed by subject and geographical area.
- To obtain an informal appraisal of your books, search the International League of Antiquarian Booksellers website. It also contains information about the rare book market, book fairs, and other related events. Auction catalogs are another indispensable resource for informal appraisals.
- A list of resources can be found at the Smithsonian Institute website. It includes a bibliography, professional contacts, and suggestions for selling valuable objects.
- It may also be helpful to check with universities, libraries and museums in your area for workshops, conferences, and other events connected with rare books.
Temperature, humidity, and sunlight can all be damaging to our collections, so climate control is a must when it comes to preservation. Here are some great resources to get you thinking about the environmental needs of your materials:
- Temperature, Relative Humidity, Light, and Air Quality: Basic Guidelines for Preservation
(Northeast Document Conservation Center (NEDCC)
- The Environment—Low Cost/No Cost Improvements in Climate Control
(Northeast Document Conservation Center (NEDCC)
- The Realistic Preservation Environment
(National Archives and Records Administration (NARA)
- Getting Function From Design: Making Systems Work
(National Archives and Records Administration (NARA). Information on HVAC systems.
- Environmental Guidelines for the Storage of Paper Records [PDF: 1.78 MB / 27 p.]
(National Information Standards Organization [NISO]). Useful information on parameters such as temperature, relative humidity, light intensity, gaseous contaminates, and particulates levels.
- To further assist in formulating a preservation plan, the Image Permanance Institute (IPI) hosts a free Dew Point Calculator to give you an idea of the potential rate of deterioration your existing environment might be causing on your collection. Other free publications can be downloaded at their site as well.